Mike Scopa How to Write a Trip Report

In this session, I discuss the fine art of writing a Walt Disney World trip report, and show you how easy it can be to record your vacation experience. I will cover the tricks of the trade on how to prepare for, and write a trip report you can be proud to share with others.

You'll never go on this trip again... so make sure you capture the memories so you can enjoy them again and again!

Why a Trip Report?

Think of all the travel books and Web sites about Walt Disney World. You can basically think of them as elaborate trip reports that have been formalized and organized into very helpful vacation guides.

A major part of MousePlanet, in fact, is the Disney Trip Report Archive, that many of our readers enjoy each and every day!  The archive contains hundreds of complete, organized trip reports covering reader's vacation to Walt Disney World, Disneyland, and other Disney resorts destinations around the world.

So let's face it...trip reports have their value. Benefits from writing a Walt Disney World trip report include:

• Creating a diary of your vacation - have you ever forgotten certain details while relating your vacation experience to someone? A trip report provides those details.
• Becoming more aware of your environment - if you know you are writing a trip report, your powers of observation might reach a higher level that may help you long after you return from your vacation.
• Helping you with your next vacation - what went wrong? What worked? What would you do differently the next time? These questions can be answered using your number one trip-planning tool...your trip report.
• Complementing your photos - although it is said that pictures are worth a thousand words, a few words will certainly add value to your images.  (Read about another idea for enhancing your photographs in the right margin sidebar.)
• Appreciating trip reports written by others - you will find a greater appreciation for trip reports, and by writing your own, will "repay" them for providing you with information that may have helped you plan your trip.

The benefits to others by your writing a Walt Disney World trip report are also many, and include:

• Reliving your trip with you - trip reports help your friends and relatives experience your vacation vicariously, and allows them to see your vacation through your eyes. And isn't that what we try to achieve when we talk about our vacations with them?
• Helping others plan their vacations - reading the experiences of others serves as a reference point in planning one's own trip. An informative trip report is the most helpful tool in planning a WDW vacation, both in determining one's ideal activities as well as knowing what to avoid. The report takes away some of their concerns, helps bring everything down to earth, and gives people an idea of where to start.
• Inspiring others - your trip report might inspire readers to take their family on a vacation, write their own trip report, or maybe even start up a Web site. Right, Brian?  (See the Editor's Note in the right margin sidebar.)

If your kids enjoyed Tapestry of Dreams, it would be fun to remember the moment.

Tools of the Trade

You must make preparations for writing your trip report even before you start your trip. Bring along several writing instruments to bring along, since it won't hurt to have an extra pen or pencil.

I find that carrying a very small notebook in my fanny pack works well. These small pads serve trip writers well because they are small enough that you don't mind carrying them, yet they give you enough writing space to jot down notes or write a few paragraphs. Take two pads.

If you prefer not to carry a small notebook, you could keep a large notebook in your room, and record your adventures at the end of the day. This requires you to be more disciplined in recording your activities. Also, you want to jot down notes as soon as you can, otherwise you may forget to do this later on.

Some people are more comfortable recording their memories on a laptop, and then adding to and refining their report later on. Laptop or notebook, it doesn't matter as long as it suits your needs. 

If you like electronics but prefer not to lug a laptop on your trip, you might also consider using a Palm Pilot or similar handheld device to jot down your notes during the day. You can even purchase a portable keyboard that attaches to the device, letting you flesh out your abbreviated notes at the end of the evening.

Of course you could even go as far as taking along a tape recorder to record your experience, and transcribe your words into a trip report upon your return home.

Use whatever is best for you.

What Should I Write?

There is really no strong guideline as to what you should put in your trip report. Write what is important to you. Always include whatever you think may be both interesting and informative for your audience to know about your trip, as well as things you feel are important to remember.

Some people like to record just the highlights of their trip, while others like to put every detail of their experience in their report. Whichever you prefer, choose your words wisely and be sure to please your number-one reader: you.

Did your family enjoy that special meal?  Write about it in your trip report!

One way to decide what to record is to use the trip reports you read as guidelines. What helped you? What excited you, made you laugh, cry, or think about your own trip?

Note-Taking Tips

During your vacation you may find it hard to write long passages that describe your experiences. Instead, jot down some keywords or phrases that you can expand on later when you write your final draft.

For instance, while taking a photo of your 3-year-old daughter with Mickey, you notice her dancing with him.  Just jot down, "Sarah's dance with Mickey." Later on you can flesh out the whole event.

It is important that you not only capture keywords that you will recognize later, but that you do so at the time it happens. Whenever possible, try to expand these keywords or phrases to help you write your final draft.

Think of yourself as a reporter. Good reporters do not rely on their memory and neither should you. Jotting down notes will help trigger your memory later on.

If you rely solely on your memory to write your trip report when you return home, I can guarantee that you will have some oversights.

When Do I Write My Report?

A lot of people ask me about when I write my trip reports. They probably wonder if I stay up late every night when I get back to my room. Well that's not the case. The trick is to find short snippets of time during your vacation to jot down your notes or even expand them.

Regardless of how early you get to the parks or how often you use a Fastpass, you are bound to find yourself waiting in an attraction queue once in a while. What a great time to look over your notes and add a few things to help describe that moment with Sarah and Mickey or something else.

Another time to write or expand upon your notes is at sit-down restaurants. You are seated and comfortable. Feel free to jot down a few notes while waiting for your meal, or while waiting for the rest of your party to finish theirs.

Are you waiting for a parade to start? Why not use this time to sharpen up those notes you jotted down earlier in the day?

Note taking time can be squeezed in while waiting for parades and shows.

Make the most of those idle periods on your vacation and touch up your notes. It will become a very worthwhile habit.

On a little personal note here, cast members seem to be amazed at people who take notes on their trip to Walt Disney World. Many have struck up conversations with me when noticing my scribbling things down. This sometimes leads into very informative discussions, which of course adds to the report.

Finishing Up

Start immediately on finishing up your report as soon as you return from your vacation. Do not wait even a week to go by.

By working on your final report as soon as possible, your memory will still be fresh so you can include details you may have not jotted down in your notes. It is also a great way to virtually extend your vacation.

The longer you wait to finish your report, the more you forget, and the more likely you will never write it. You will regret this because weeks later you will be really frustrated trying to remember something about your trip that you probably would have remembered a day or two upon your return home.

Finally, share your report with friends, relatives, and the Internet. MousePlanet always welcomes trip reports. Yours could very well help others plan their next or first trip to Walt Disney World.

Next session: A little retrospective on our journey as I discuss the "Ten Commandments of Walt Disney World Trip Planning."

Class dismissed.

 

Tags: How To Write A Trip Report